About project:  

We are looking for a Sales and Marketing Administrator for our French client, who deals with the production of various types of glasses as well as cooperation with opticians. Their mission is to improve the quality of life by improving the quality of vision. 

Responsibilities: 

• As Sales and Marketing Administrator you will be supporting the implementation of brand guidelines, ensuring that all client communications and marketing materials are aligned with brand standards and approved messaging; 

• You will be validating client submissions and coordinating approvals with brands, making sure that all required information is complete, accurate, and submitted on time; 

• You will be preparing pitchbacks, Joint Business Plans, brand activity updates, and marketing calendars, supporting structured planning and clear communication with internal and external stakeholders; 

• You will be supporting Monthly Business Reviews and quarterly reporting, helping compile data, presentations, and updates needed for business discussions; 

• You will be preparing yearly advertising budgets, breaking them down by brand, activity, and client to support accurate planning and budget control;  

• You will be tracking budgets and approved marketing claims, as well as supporting interim submissions and chargeback processes to ensure financial accuracy; 

• You will be compiling completion reports, post-mortems, and marketing claim documentation, ensuring that all activities are properly documented and closed; 

• You will be coordinating with Finance on claim follow-ups and remittance status, supporting timely resolution and transparency of payments; 

• You will be coordinating seasonal visual refresh activities, field merchandising initiatives, and partner store openings to ensure smooth execution in the field; 

• You will be managing submissions to Regional teams, including quarterly distribution updates and visibility reports required at regional level; 

• You will be coordinating forecasts and orders for trade-up tools, gadgets, and in-store materials, ensuring availability and timely delivery; 

• You will be supporting Infomarche submissions, special collection forecasts, and distribution penetration plans, contributing to structured rollout and market coverage planning. 

Requirements: 

• 2+ years of experience in marketing administration, trade marketing support, or commercial coordination, enabling effective support of marketing and sales activities; 

• Work in a hybrid set up (3 days onsite in Alabang, Muntinlupa and 2 days WFH) - Necessary condition; 

• Strong administrative, coordination, and follow-up skills, allowing you to manage multiple stakeholders and tasks in parallel; 

• High attention to detail, ensuring accuracy in submissions, reports, budgets, and claims; 

• Ability to manage multiple tasks and deadlines, maintaining structure and prioritization in a dynamic environment; 

• Proficiency in Excel and PowerPoint, supporting reporting, budgeting, and presentation preparation; 

• Clear and professional communication skills, enabling effective collaboration with internal teams, brands, and external partners; 

• Organized, proactive, and deadline-driven mindset, ensuring activities move forward without constant supervision. 

Nice to have: 

• Experience working with regional or HQ teams, supporting coordination across markets and organizational levels. 

We offer: 

• Salary for work amounting to 30,000 – 35,000 PHP; 

• Monthly transportation allowance of ₱4,000; 

• ₱3,600 monthly de minimis non-taxable allowance; 

• HMO coverage from day 1 for you and 1 dependent; 

• Equipment provided; 

• Optical coverage; 

• Year-end leave monetization; 

• Gym subscription; 

• Monthly supply of coffee! 

Please be advised that we will only contact selected candidates